Kickstarz (“we”, “our”, “us”) is committed to protecting your privacy and keeping your personal information safe. This Privacy Policy explains how we collect, use, store, and protect your data when you use our services, website, and social media channels.

1. Information We Collect

We may collect the following information from players, parents, and guardians:

• Personal details: name, address, phone number, email address

• Child details: name, date of birth, age group

• Health information: relevant medical conditions, allergies, or injuries

• Emergency contact details

• Payment details: when booking sessions or purchasing merchandise

• Photos/videos: taken during sessions or events (only with your consent)

• Website and social media interactions: messages, comments, or enquiries

2. How We Use Your Information

We use your information to:

• Register players for sessions, matches, and events

• Communicate important updates (e.g., training changes, cancellations)

• Ensure the safety and wellbeing of players (including health-related needs)

• Process payments and issue receipts

• Promote our activities through photos/videos (only if you have given consent)

• Meet our legal and safeguarding responsibilities

3. Sharing Your Information

We will never sell your data. We may share your information with:

• Coaches and staff who need the information to deliver our sessions

• Medical professionals in case of emergency

• The Football Association or relevant governing bodies (if required)

• Law enforcement or safeguarding authorities (if legally required)

4. Storing Your Information

• We store personal information securely in password-protected systems

• Paper records are kept in locked storage

• We only keep your data for as long as necessary to provide our services or meet legal requirements

• Once no longer needed, your data will be securely deleted or destroyed

5. Your Rights

You have the right to:

• Request a copy of the personal information we hold about you

• Ask us to correct or update your information

• Withdraw consent for photos/videos at any time

• Request that we delete your information (where legally possible)

To exercise your rights, please contact us.

6. Cookies and Website Use

Our website may use cookies to improve your browsing experience. You can choose to disable cookies in your browser settings, but this may affect website functionality.

7. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact us.

Child Photography & Media Consent Policy

This section explains how we use photographs and videos, how consent is obtained, and your rights as a parent/guardian.

1. Why We Use Photography and Video

We may take photos or videos during training sessions, matches, and events for:

• Celebrating player achievements and team successes

• Sharing updates on our official website, social media platforms, and newsletters

• Promoting Kickstarz to the local community and potential new players

• Coach development and training purposes

We will never use children’s images for anything that could cause them harm, embarrassment, or distress.

2. Obtaining Consent

• We will only take and use identifiable images of children if we have written consent from a parent or legal guardian.

• Consent is requested when joining Kickstarz and is valid until withdrawn.

• Parents/guardians can change their consent preference at any time by contacting us.

3. How Images Will Be Used

Images may be used in the following ways (only with consent):

• On our official website

• On official Kickstarz social media accounts (Facebook, Instagram, etc.)

• In printed materials (posters, flyers, newsletters)

• In local media coverage of events or achievements

• For in-house coach training

4. Guidelines for Safe Image Use

To protect the safety and privacy of children:

• We will not publish a child’s full name alongside their image without specific consent.

• We will avoid details that could help identify or locate a child outside of football activities.

• We will use group images where possible, rather than individual close-ups.

• We will ensure clothing is appropriate and images are taken in safe, public environments.

• We will never use images in a sexualised or exploitative manner.

5. Parent/Guardian Photography

Parents, carers, and spectators are welcome to take photos and videos for personal use only, unless otherwise stated by Kickstarz staff.

• Photos/videos must not be shared publicly on social media if other children are visible, unless their parents have given consent.

• At certain events, photography may be restricted for safeguarding reasons — this will be clearly communicated in advance.

6. Withdrawing Consent

If you have previously given consent but wish to withdraw it, you can contact us at any time. We will remove and stop using your child’s images as soon as possible. Please note that once images are published online, they may remain visible to others even after removal from our official channels.

7. Contact Us

If you have questions about our Child Photography & Media Consent Policy, please contact us.